Contract and Bid Management: Read Faster, Bid Smarter

Review this construction contract and provide:

1. KEY TERMS SUMMARY:
   - Contract value and payment terms
   - Timeline and milestones
   - Warranty and defect liability period
   - Insurance requirements
   - Retainage percentage and release conditions

2. RISK FLAGS (highlight these):
   - Liquidated damages clause (amount per day?)
   - Indemnification scope (broad or mutual?)
   - Pay-if-paid vs. pay-when-paid language
   - Termination for convenience provisions
   - Change order procedures and pricing limits
   - Dispute resolution method (arbitration vs. litigation)

3. NON-STANDARD CLAUSES:
   - Anything unusual compared to AIA A201 standard terms

[Paste contract text here]

Compare this contract's indemnification clause to the standard
AIA A201 indemnification language:

Contract says: "[paste the clause]"

Is this broader, narrower, or equivalent to AIA standard?
What specific risks does this create for the contractor?
What modification would you recommend?

I received a bid invitation (ITB) for a commercial project.
Analyze the following and tell me:

1. Scope summary — what exactly are they asking me to bid?
2. Key dates — pre-bid meeting, site visit, bid due date
3. Bid requirements — bonds, insurance, qualifications
4. Special conditions — MBE/WBE requirements, prevailing wage, project labor agreements
5. Red flags — unusual terms, tight timelines, vague scope

[Paste ITB here]

I have 4 subcontractor bids for HVAC work on a commercial
build. Compare them:

Bid A: $185,000 — ABC Mechanical
[paste key terms or scope]

Bid B: $172,000 — XYZ Climate
[paste key terms or scope]

Bid C: $198,000 — ProAir Inc.
[paste key terms or scope]

Bid D: $163,000 — Budget Air Services
[paste key terms or scope]

Create a comparison matrix showing:
- Price breakdown (equipment, labor, materials)
- Scope inclusions/exclusions
- Equipment brands and models specified
- Warranty terms
- Timeline and crew size
- Flag any bid that's missing scope items the others include

Write a construction change order:

Project: [name and address]
Owner: [name]
Contractor: [your company]
Original contract value: $[amount]
Change order #: [number]

Description of change:
Owner requested an upgrade from standard vinyl windows to
triple-pane fiberglass windows throughout the second floor
(12 windows total).

Include:
- Detailed description of the change
- Cost impact (material difference + additional labor)
- Schedule impact (if any)
- Reference to contract change order provisions
- Signature blocks for owner and contractor

I have 7 change orders on a project. Help me track them:

CO-1: Owner-requested — upgraded flooring — $8,500 — approved
CO-2: Unforeseen condition — rock excavation — $12,000 — pending
CO-3: Design error — structural beam relocation — $15,000 — disputed
CO-4: Owner-requested — added outlet locations — $2,200 — approved
CO-5: Code change — additional GFCI circuits — $3,800 — pending
CO-6: Owner-requested — upgraded kitchen cabinets — $11,000 — approved
CO-7: Weather damage — replace waterlogged insulation — $4,500 — pending

Create a summary showing:
- Total approved vs. pending vs. disputed
- Revised contract value
- Who's responsible for each (owner, unforeseen, design, code)
- Recommended approach for the disputed and pending items