Email Templates

Subject: [Topic] – [Duration] this week?

Hi [Name],

Can we grab [15/30 minutes] to discuss [topic]?

I'd like to [cover / get your input on / align on]:
- [Item 1]
- [Item 2]

I'm free [Tuesday 2-4pm / Wednesday afternoon / list 2-3 options].

Would any of those work?

Thanks,
[You]

Subject: Reschedule: [Original meeting]

Hi [Name],

I need to reschedule our [day] meeting—apologies for the inconvenience.

Could we move to [new proposed time]? If that doesn't work, let me know what does.

Thanks for understanding,
[You]

Subject: Re: [Meeting invite]

Hi [Name],

Thanks for including me. I won't be able to attend this one—[brief reason if appropriate].

[If relevant: Would you mind sending notes afterward? / Happy to review any materials async.]

Thanks,
[You]

Subject: Quick question – [Specific topic]

Hi [Name],

I'm working on [project/task] and need [specific information].

Specifically:
- [Question 1]
- [Question 2]

If you could point me in the right direction, that would be a huge help.

Thanks,
[You]

Subject: Request for feedback – [Item]

Hi [Name],

I've finished [item] and would value your input before I finalize.

I'm particularly interested in:
- [Specific aspect 1]
- [Specific aspect 2]

No need for a detailed review—high-level impressions are great.

[Link or attachment]

Could you take a look by [date]?

Thanks,
[You]

Subject: Intro request – [Person/Company]

Hi [Name],

I'm hoping you might be able to introduce me to [Target person] at [Company].

Context: [1-2 sentences about why you want to connect]

I'd love to [specific goal: learn about X, discuss Y, explore Z].

If you're comfortable making an intro, I've drafted a note below you can forward:

---
[Draft forwardable intro]
---

No pressure if this doesn't feel right—I appreciate you considering it either way.

Thanks,
[You]

Subject: [Mutual connection] suggested I reach out

Hi [Name],

[Mutual connection] mentioned we should connect—I'm [brief intro relevant to them].

I've followed your work on [specific thing] and particularly liked [specific detail].

Would you be open to a [15-minute call / coffee / quick chat] to [discuss / learn about / explore]?

No worries if the timing isn't right. Appreciate you reading either way.

Best,
[You]

Subject: Thanks for the conversation

Hi [Name],

Thanks for making time to chat today. I really enjoyed our conversation about [specific topic].

Your point about [specific insight] gave me a lot to think about.

**Quick check:** Before moving on, can you recall the key concept we just covered? Try to explain it in your own words before continuing.


I'd love to stay in touch. [Optional: specific follow-up item]

Thanks again,
[You]

Subject: Been a while – [Topic of interest]

Hi [Name],

It's been a while since [last interaction]—hope things are going well with [something you know about them].

I was reminded of you when [specific trigger: article, project, conversation] and wanted to reconnect.

[Optional: specific reason to reconnect or just general desire to stay in touch]

Would love to catch up if you have time in the coming weeks.

Best,
[You]

Subject: [Project name] – Status update [Date]

Hi [Name/Team],

Here's where we are with [project]:

**Progress:**
- ✅ Completed: [items done]
- 🔄 In progress: [items underway]
- ⏳ Up next: [items pending]

**Blockers/Concerns:**
- [Any blockers or none]

**Need from you:**
- [Specific request if any]

Let me know if you have questions.

[You]

Subject: [Project name] – Kickoff summary

Hi Team,

Thanks for joining the kickoff. Here's a summary:

**Goals:**
- [Goal 1]
- [Goal 2]

**Timeline:**
- [Key milestone 1]: [Date]
- [Key milestone 2]: [Date]

**Owners:**
- [Workstream 1]: [Person]
- [Workstream 2]: [Person]

**Next steps:**
- [Action 1] – [Owner] by [Date]
- [Action 2] – [Owner] by [Date]

Reply with any corrections or questions.

[You]

Subject: [Project/Analysis] results

Hi [Name/Team],

Here are the results from [project/test/analysis]:

**Key findings:**
- [Finding 1]
- [Finding 2]
- [Finding 3]

**Recommendation:**
[Brief recommendation based on findings]

**Next steps:**
[What you propose doing with these results]

Full details in the attached [document/slides].

Happy to walk through this if helpful—let me know.

[You]

Subject: Re: [Their request]

Hi [Name],

Thanks for thinking of me for [request].

I'm not able to take this on right now—[brief reason if appropriate].

[Optional alternative: Could I suggest [alternative person/approach]?]

Let me know if there's something smaller I can help with.

Thanks for understanding,
[You]

Subject: Correction – [What needs correcting]

Hi [Name/Team],

I made an error in [original communication/document]. The correct information is:

[Corrected information]

Apologies for any confusion. Please disregard [specific incorrect item].

Thanks,
[You]

Subject: Need your input – [Issue summary]

Hi [Name],

I'm bringing this to your attention because [reason for escalation].

**Situation:**
[Brief description]

**What I've tried:**
- [Attempt 1]
- [Attempt 2]

**What I need:**
[Specific decision/guidance/action]

**Recommended action:**
[Your suggestion if you have one]

Could we discuss this [by date / in our next 1:1 / at your earliest convenience]?

Thanks,
[You]