Meeting Facilitation with AI
Run meetings that people actually want to attend — using AI to build better agendas, capture decisions automatically, track action items to completion, and eliminate the meetings that should have been an email.
What You'll Learn
- Identify which meetings need to happen in real-time and which should be replaced with async alternatives
- Design effective meeting agendas using AI that keep discussions focused, time-boxed, and outcome-oriented
- Apply facilitation techniques to manage participation, handle conflict, and ensure every voice is heard
- Use AI meeting assistants to generate summaries, extract action items, and build searchable meeting archives
- Implement action item tracking systems that close the loop between meeting decisions and completed work
- Evaluate meeting effectiveness with data — tracking cost, outcomes, and participant satisfaction to continuously improve
Course Syllabus
Your team spends 31 hours per month in unproductive meetings. That’s four full workdays, every month, where people sit in rooms (or on video calls) without clear agendas, without documented decisions, and without anyone tracking whether the action items ever get completed.
The cost? An average of $29,000 per employee per year in meeting time. For a 100-person company, that’s $2.9 million annually — much of it wasted on meetings that 82% of employees say could have been an email.
Meeting Facilitation with AI teaches you to fix this. You’ll learn the facilitation skills that turn chaotic meetings into productive ones, the AI tools that automate the tedious parts (notes, action items, follow-ups), and the frameworks to eliminate meetings that shouldn’t exist in the first place.
What makes this course different
Most meeting advice says “have an agenda” and “start on time.” This course goes deeper — teaching you real facilitation techniques used by professional facilitators, paired with AI tools that handle note-taking, action tracking, and meeting analytics so you can focus on leading the conversation.
Who this course is for
- Team leads and managers who run recurring meetings and want to make them shorter and more productive
- Project managers who need meetings to produce clear decisions and documented action items
- Anyone who facilitates client calls, retrospectives, brainstorming sessions, or cross-team meetings
- Professionals who are tired of meetings that waste time and want to take control
Related Skills
Frequently Asked Questions
Do I need to be a manager to benefit from this course?
No. Anyone who leads, organizes, or regularly attends meetings will benefit. Individual contributors who facilitate project meetings, sprint reviews, or client calls use these exact skills. And understanding meeting dynamics helps you contribute more effectively even as a participant.
Does this work for virtual meetings, in-person meetings, or both?
Both. The facilitation techniques are universal, and we cover virtual-specific challenges like camera fatigue, time zone management, and hybrid meeting dynamics. AI tools work across Zoom, Teams, Google Meet, and most major platforms.
What if my organization is resistant to AI meeting tools?
Many techniques in this course don't require specialized AI tools — better agendas, facilitation techniques, and meeting audits work with or without technology. Where AI tools are recommended, we show how to start with free options that don't require organization-wide adoption.
How quickly will I see results?
Most people see immediate improvement from better agendas alone. AI meeting summaries save time from day one. The biggest impact — reducing unnecessary meetings and improving action item completion — typically shows within 2-4 weeks of consistent practice.