Termination Letter Generator
PRODraft professional, legally compliant termination letters for employees, contractors, and vendors with jurisdiction-specific requirements, appropriate tone, and complete documentation.
Example Usage
Generate an employment termination letter for John Martinez, Senior Developer at TechCorp Inc. located in San Francisco, CA. Reason: Consistent failure to meet performance standards despite multiple documented warnings and coaching sessions.
Letter details:
- Effective date: January 15, 2025
- Include final paycheck breakdown showing accrued PTO calculation
- Reference California unemployment insurance notice requirements
- Tone: Professional and firm (not apologetic)
- Include reminder of non-compete and confidentiality obligations
- Add contact information for final questions (HR department)
For-cause scenario. Jurisdiction: California.
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Suggested Customization
| Description | Default | Your Value |
|---|---|---|
| Type of termination: for_cause, without_cause, layoff, restructuring, vendor_breach, or mutual_agreement | without_cause | |
| Recipient category: employee, contractor, vendor, consultant, or independent_contractor | employee | |
| Days between notice and effective termination date (0-180) | 14 | |
| Whether to include severance package details (true/false) | false | |
| Applicable jurisdiction: california, new_york, texas, general_us, canada, uk, australia, etc. | general_us | |
| Communication style: compassionate, professional, firm, or neutral | professional |
Research Sources
This skill was built using research from these authoritative sources:
- HRAcuity - Employee Termination Letter Template & Example Comprehensive termination letter templates with legal requirements, best practices, and guidance for employment terminations across different scenarios.
- CoBrief - Notification Letter of Termination of Vendor Agreement Professional vendor contract termination letter templates with step-by-step guidance on structure, tone, and essential components.
- Promise Legal - Terminating Vendor Contracts Best Practices Comprehensive guide covering legal risks, contract review process, formal notification procedures, and avoiding wrongful repudiation claims.
- Magnus Legal - Required Employment Termination Documents Legal requirements for termination documentation including letter content, notice periods, and jurisdiction-specific rules.
- PostER Compliance - Legal Requirements in Termination Letters State-by-state breakdown of legal requirements and mandatory information for termination letters in US jurisdictions.
- Workforce.com - Termination Letter Templates & Examples Practical termination letter templates covering for-cause, without-cause, and layoff scenarios with real-world example language.
- Breezy HR - Sample Termination Letters Done Right Real-world termination letter examples with best practices, common mistakes to avoid, and guidance on tone and content.
- Best Practice Group - Vendor Termination for Material Breach Strategic guide to vendor termination including contract compliance and avoiding wrongful repudiation claims.
- HyperStart - Contract Termination Guide Detailed contract termination procedures including notice requirements, effective dates, and post-termination obligations.
- Reddit r/humanresources - Termination Letter Best Practices HR professionals sharing practical termination letter language and real-world examples.